BYLAWS
Great Plains Network
April 9, 1998
ARTICLE I - MEMBERS
Section 1. Membership.
1.1 Regular Members.
Regular membership in the corporation is open to United States institutions
of higher education, and to such other organizations as may be specified
from time to time by the Board of Directors.
1.2 Additional Classes of Members.
The Board of Directors may create additional classes of members, without
the right to vote, by resolution.
1.3 Qualifications for Membership.
Organizations may be considered eligible for Regular membership if
they are making a definitive, substantial and continuing commitment
to the development, evolution and use of advanced networking
facilities and applications in the conduct of research and education.
1.4 Admission to Membership.
The Board of Directors by resolution or otherwise shall establish
criteria for admission to membership in addition to those stated
in Section 1.3., above. The Board of Directors may admit new members
to the corporation upon application and successful review of
qualifications. Membership shall be continuing, provided that the
member maintains itself in good standing with respect to the: (a)
payment of dues and assessments as specified in Article I, Section
3 of the Bylaws; and (b) Bylaws and policies and procedures
established by the Board of Directors.
1.5 Member Representative
The Executive Director of the member institution shall be the
official voting representative of the member institution. The Chief
Executive Director shall have the power to assign his or her duties
as the official representative to other executives of the member
institution either permanently or temporarily.
Section 2. Voting Rights.
Only Regular Members of the corporation shall have the right to
vote. Each Regular Member shall have one vote for the election of
each Director position to be filled by the Regular Members. The
election of Directors may be conducted by mail (including electronic
mail or facsimile).
Section 3. Dues and Assessments.
Each member shall be responsible for payment of dues and assessments,
as the same shall be fixed from time to time by the Board of
Directors. A member which fails to pay its dues or assessments
within ninety days from the time such levy becomes payable shall
have its membership rights suspended and may become subject to
forfeiture of membership as provided by policies established by
the Board of Directors.
Section 4. Membership Meetings.
4.1 Annual Meeting.
An annual meeting of the members shall be held for the transaction
of any business as may properly come before the members at such
time and place as may be designated by the Board of Directors.
4.2 Special meetings.
Special meetings of the members or any class of members may be
called by the Board of Directors. Special meetings may also be
called by Regular Members having one-tenth of the total number of
the votes entitled to be cast at such meeting.
4.3 Place and Time of Meetings.
Meetings of the members may be held at such place and time as the
Board of Directors directs.
4.4 Notice of Annual and Special Meetings.
Written or printed notice stating the place, day and hour of the
meeting, and, in the case of special meeting, the purpose or purposes
for which the meeting is called, shall be delivered not less than
ten or more than fifty days before the date of the meeting, either
personally, by mail, by facsimile transmission, or by electronic
communication, by or at the direction of the Executive Director,
Chair or the Secretary, or the officers or persons calling the
meeting, to each member entitled to vote at such meeting. If mailed,
such notice shall be deemed to be delivered when deposited in the
United States mail, postage pre-paid, addressed to the member at
his address as it appears on the records of the corporation. If
sent by facsimile or electronic communication, such notice shall
be deemed to be delivered when sent.
4.5 Waivers of Notice.
Whenever any notice is required to be given to any member under
any provision of law, the Articles of Incorporation or these Bylaws,
a waiver thereof in writing signed by the member entitled to such
notice, whether before or after the time stated therein, shall be
the equivalent of giving such notice. The presence of any member
at a meeting, in person or by other electronic means of attendance,
without objection to the lack of notice of such meeting, shall also
waive notice by such member.
Section 5. Quorum.
A quorum for the transaction of business at any meeting of the
Members shall be at least one-fifth of the votes entitled to be
cast represented in person.
Section 6. Proxies.
There shall be no proxy voting by the Members.
Section 7. Participation.
The Board of Directors by resolution or otherwise may determine to
allow members to participate in a meeting of the members by means
of conference telephone or by any means of communication or
combination thereof, including electronic communications, by which
all persons participating in the meeting are able to communicate
simultaneously with one another, and such participation shall
constitute presence in person at the meeting.
ARTICLE II - BOARD of DIRECTORS
Section 1. Power of the Board.
The affairs of the corporation shall be managed by the Board of Directors.
Section 2. Number, Election, and Term of Directors.
2.1 Number.
The number of Directors of the corporation shall be one for each
of the different participating states with members in the
corporation, one for the executive director, and one for each of
the councils that exist. The initial board of directors will
consist of the CoPI's from EPSCoR/NSF grant number EPS 9720159.
2.2 Election.
Beginning with the annual meeting in the year 1998, the Board of
Directors will be chosen by the membership from the participating
states. The members from each state will select the board of
director to represent that particular state. The Executive Director
of the corporation and the Chairperson of each Council shall serve
as ex-officio, voting members of the Board of Directors.
2.3 Term.
The term of office for a board of director elected by the
members from a state shall be one year.
Section 3. Vacancies.
A vacancy on the Board of Directors shall be filled by a vote
of the membership from the state incurring that vacancy. Said
vacancy shall be filled as expeditiously as possible.
Section 4. Resignation and Removal of Directors.
4.1 Removal.
A Director may be removed at any time by majority vote of the Directors.
4.2 Resignation.
Any Director may resign upon written notice to the Chair, Secretary
or Board of Directors. Such resignation shall be effective as of
the date of receipt of the written notice or at whatever future
date is specified in the notice.
Section 5. Quorum of Directors and Action by the Board.
A majority of the number of Directors in office shall constitute
a quorum for the transaction of business. The act of a majority of
the Directors present at a meeting at which a quorum is present
shall be the act of the Board.
Section 6. Meetings of the board.
Meetings of the Board of Directors, regular or special, may be held
at such place within or without the District of Columbia, and upon
such notice as may be prescribed by resolution of the Board of
Directors. Directors shall meet at least annually.
Section 7. Notice and Waiver.
Whenever written notice is required to be given to any Director,
it may be given to such Director either personally or by sending
a copy thereof through the mail, by facsimile, or by electronic
communication, charges pre-paid, to the address supplied by the
Director to the corporation for the purpose of notice. Whenever
notice is required, a waiver thereof in writing signed by the
Director or Directors entitled to such notice, whether before or
after the time stated therein, shall be deemed equivalent to the
giving of such notice. Further, the presence of any Director at a
meeting, in person or by other electronic means of attendance,
without objection to the lack of notice of such meeting, shall also
waive notice by such Director.
Section 8. Action Without a Meeting.
Any action which may be taken at a meeting of the Directors may be
taken without a meeting if a consent in writing, setting forth the
action taken, shall be signed by all of the Directors entitled to
vote with respect to the matter.
Section 9. Participation.
The Directors may participate in a meeting of the Board of Directors
or a committee of the Board by means of conference telephone or by
any means of communications including electronic communications by
which all persons participating in the meeting are able to communicate
simultaneously with one another, and such participation shall
constitute presence in person at the meeting.
Section 10. Proxies.
There shall be no proxy voting by the Directors.
Section 11. Compensation.
The Executive Director of the corporation may receive
compensation in reasonable amounts for services rendered as an
employee of the corporation as may be determined by vote of a
majority of the Board. No Director shall receive any compensation
for services rendered to the corporation as a Director, except that
Directors may be reimbursed for expenses incurred in the performance
of their duties to the corporation as authorized by resolution of
the Board.
ARTICLE III - EXECUTIVE DIRECTOR
The Board of Directors, by majority vote of the Directors in office,
may engage and discharge the Executive Director.
The Executive Director shall be the chief executive
officer of the corporation and with powers and duties including,
but not limited, to those set forth in this Article III. The
Executive Director is accountable for the development
and execution of the various plans, programs and budgets adopted
by the Board. The Executive Director must submit a
budget annually to the Board for approval. The
Executive Director may enter into and shall execute all contracts
relating to or in furtherance of the business and other affairs of
the corporation. The Executive Director has the
authority and responsibility for recruiting, engaging and discharging
all employees of the corporation including, but not limited to all
executive and professional staff on an at-will basis only. Personnel
matters are further subject to the budget of the corporation, the
number of persons and job descriptions of the personnel as approved
by the Board of Directors.
The Executive Director shall be the official point of contact and
official channel of communication between the Board and all
corporation staff members, and, in addition, shall be the official
point of contact and channel of communication between the corporation
and any and all outside persons, agencies, organizations or
associations. He\she shall publish whatever reports, commentaries,
resolutions, position papers, or other materials the Board may from
time to time dictate and shall assume such other duties or offices
as the Board may from time to time delegate.
ARTICLE IV - COMMITTEES
Section 1. Authority.
The Board may appoint such special or standing committees as it
deems advisable. Unless such committee consists of only Board
Members, all standing and special committees are advisory only and
may not act on behalf of the Board. No standing or special committee
may adopt rules for its own governance inconsistent with these
Bylaws or with rules adopted by the corporation or the Board. The
Board may establish any number of such standing or special committees
and may appoint persons who are not directors or officers to serve
on such committees.
Section 2. Executive Committee.
By resolution the Board may designate an Executive Committee
consisting of the Chair of the Board of Directors, the Executive
Director of the corporation and at least two (2) but no more than
four (4) additional Directors as the Board may determine. The
Executive Committee may exercise the powers of the Board when the
Board is not in session, reporting to the Board at its succeeding
meeting any action taken. Meetings of the Executive Committee may
be called by one or more Executive Committee members.
ARTICLE V - COUNCILS
The Board of Directors may establish by resolution one or more
Councils to advise the Board on matters requiring special knowledge,
experience or expertise. Such Councils shall be composed of not
less than six (6) nor more than twelve (12) individuals, who shall
serve at the pleasure of and for terms as designated by the Board
of Directors. Each Council shall identify and recommend to the
Board of Directors its own Chairperson, to serve a one year term,
commencing on the date of the annual meeting. In the event that
the Board of Directors establishes a Council at any time other than
the annual meeting, the Chairperson of such Council will serve more
than one year, commencing with the date of the Board’s ratification
of his or her appointment and ending at the next annual meeting
which is at least one year after such ratification. Upon ratification
of his or her appointment by the Board, the Chairperson of each
Council shall serve as an ex-officio Director with voting status.
ARTICLE VI - OFFICERS OF THE BOARD
Section 1. Officers.
The Board of Directors shall annually elect or appoint a Chair, a
Secretary, a Treasurer and it may, if it so determines, elect or
appoint such other Board officers and assistant officers as it may
deem proper. The Chair and Secretary shall be elected or appointed
from among the current Directors. The Treasurer may or may not be
a Director of the corporation. Unless otherwise provided by the
Directors, the Chief Financial Officer of the corporation shall be
the Treasurer. The Board of Directors may by resolution authorize
the Secretary to appoint Assistant Secretary(ies) as needed. Any
two or more offices may be held by the same person except the
offices of Chair and Secretary.
Section 2. Term of Office and Removal.
The term of office for each officer shall be for one year and until
their respective successors are elected or appointed. Any officer
may be removed at any time by the vote of the Board. A vacancy in
an office shall be filled by the Board at a duly constituted
meeting.
Section 3. Duties of Officers.
The officers of the Board shall have such duties in connection with
the operation of the corporation as generally pertain to their
respective offices, as described below, as well as such powers and
duties as from time to time may be delegated to them by the Board
of Directors. The Executive Director and the individuals he or she
hires to perform the day-to-day operations of the corporation,
which individuals may be given proper executive titles, including
corporate officer titles, shall not be governed by the provisions
contained in this Article.
3.1 Chair.
The Chair of the Board shall preside at all meetings of the Board
of Directors and its Executive Committee unless the Chair or the
Board designates another officer or Director to preside and, subject
to the supervision of the Board of Directors, shall perform all
duties customary to the office of the Chair.
3.2 Secretary.
The Secretary, or an Assistant Secretary, shall: (i) keep the
minutes of the meetings of the corporation in appropriate books;
(ii) give and serve all notices of the corporation; (iii) be the
custodian of the records; and (iv) perform all other duties as may
be directed from time to time by the Board of Directors. In the
absence of the Secretary and\or an Assistant Secretary at any
meeting, a secretary pro tempore shall be appointed by the
presiding officer.
3.3 Treasurer.
The Treasurer shall have the care and custody of and be responsible
for all the funds and other property of the corporation, and shall
deposit all such funds in the name of the corporation in such bank
or banks, trust company or trust companies or safe deposit vaults
as the Board may designate.
Subject to other provisions of these Bylaws or Policies of the
Board, the Treasurer shall make and endorse in the name of the
corporation all checks, drafts, warrants and orders for the payment
of money, and pay out and dispose of same and receipt therefor,
under the direction of the Chair or the Board of Directors.
The Treasurer shall keep at the office of the corporation correct
books of account of all its business and transactions and such
other books of account as the Board may require. The Treasurer
shall exhibit at all reasonable times following 30 days written
notice the books of accounts to any Director or immediately to the
Chair of the Board upon application at the office of the corporation
during business hours. The Treasurer shall render a statement of
the condition of the finances of the corporation at each regular
meeting of the Board and at such other times as the Board shall
require. The Treasurer shall provide a full financial report to
the Board annually.
The Treasurer shall do and perform all other duties pertaining to
the office of Treasurer.
ARTICLE VII - INDEMNIFICATION
Any person made a party to any action, suit or proceeding, civil,
administrative or criminal, by reason of the fact that such person,
their testator or intestate, is or was a member of the Board of
Directors, an officer, member, employee or agent of the corporation
or of any corporation of which such person served at the request
of the corporation shall be indemnified by the corporation against
the reasonable expenses, including attorneys' fees, actually and
necessarily incurred by such person in connection with the defense
of such action, suit or proceeding, or in connection with any appeal
therein, except in relation to matters as to which it is adjudged
in such action, suit or proceeding that such Director, officer,
member, employee or agent is liable for negligence or misconduct
in the performance of his duties to the corporation. The Board, by
resolution, may also indemnify any such Director, officer, employee
or agent for any damages awarded in any such action, suit or
proceeding if it makes a specific finding that the Director, officer,
member, employee or agent believed in good faith that he or she
was acting in the matter in the best interests of the corporation.
The Board may, but is not required to, purchase insurance to satisfy
any indemnification hereunder.
ARTICLE VIII - MISCELLANEOUS
Section 1. Offices.
The principal office of the corporation shall be designated by the
Board of Directors. The corporation may maintain additional offices
at such other places as the Board of Directors may from time to
time designate.
Section 2. Fiscal Year.
The fiscal year of the corporation may be the calendar year or such
other period as may be fixed by the Board of Directors.
Section 3. Order of Business.
The parliamentary rules in “Robert’s Rules of Order,” as may be
revised, shall govern all deliberations when not in conflict with
these Bylaws. The Board of Directors may waive the application of
these rules as it deems necessary.
Section 4. Amendments
These Bylaws may be altered, amended or repealed at any meeting of
the Board by a resolution adopted by a majority vote of the Directors
in office.
Section 5. Compensation of Agents and Employees.
The corporation may pay compensation in reasonable amounts to agents
and employees for services rendered, such amounts to be fixed by
the Board or, if the Board delegates this power to any officer or
officers, then by such officer or officers. In the discretion of
the Board of Directors, the corporation may secure a bond for the
performance of officers, agents or employees of the corporation.
Section 5. Dissolution.
Upon dissolution of the corporation, the Board shall, after paying
or making provision for the payment of all liabilities of the
corporation, dispose of all the assets of the corporation for one
or more exempt purposes within the meaning of section 501(c)(3) of
the Internal Revenue Code, or the corresponding section of any
future federal tax code, or to a state or local government, for a
public purpose as the Board of Directors shall determine.
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